Join | Contact Us | Print Page | Sign In
2020 Conference Proposal Process
Share |

ASTR’s 2020 Conference will take place in New Orleans, Louisiana at the Astor Crowne Plaza Hotel from November 5th-8th, 2020. The city’s rich and complicated history of theatre and performance makes it a perfect location for an ASTR meeting. In choosing the hotel, the ASTR leadership was mindful of selecting a space that would be accessible and inviting to all members. Located at the intersection of Canal and Bourbon Streets, the Crowne Plaza Hotel is in the heart for the French Quarter. It offers an affordable rate with many amenities and conference programming options in an ADA compliant hotel near restaurants, cafes, and shops, and other attractions. We hope this choice of venue makes it possible for more people to attend the 2020 conference.

We are now accepting proposals from members who wish to serve as Program Chair(s) for this conference. Applications for Program Chair are due on 14 September 2018. Details about the proposal submission and selection process, as well as a link to the application, are below. Beginning with this 2020 conference, no more than three people may serve as Program Chairs for any single conference.

Before applying, you are encouraged to review the sections of the ASTR Handbook that outline the timeline of responsibilities for Program Chairs; you can download a copy of the ASTR handbook here. You should also feel free to email Jill Stevenson, the VP for Conferences, at vpconferences@astr.org with any questions. We look forward to receiving a robust group of creative proposals in September.


2020 Conference Program Chair and Theme Selection Process

1) Deadline for applications: Applications due on 14 September 2018 are for the 2020 conference. Applications should be submitted to the Vice President for Conferences, Jill Stevenson, who will distribute them to the Committee on Conferences. Once the call for proposals officially opens, the form will be available here and proposals should be emailed to vpconferences@astr.org. You will receive a confirmation of receipt within 48 hours. If you do not, please contact Jill directly at jillstevenson@gmail.com.

2) Application materials: Members will submit a CV for each proposed program chair, along with a form requesting the following:

A. Biographical information about the proposed program chair(s) – includes Names & Affiliations; Conference Planning (or similar) experience; ASTR experience. (Applicants should list this experience, annotating each item with a one-sentence description of responsibilities.)

B. Proposed Conference Theme – limited to 500 words, identifying key questions and potential topics under the theme, relevance to ASTR membership broadly. Applicants should also include rationale for the proposed theme, explaining how it could serve and extend the concerns/needs of the membership.

Beginning with this 2020 conference, no more than three people may serve as Program Chairs for any single conference.

>> Click here to download the application form.

3) Selection Procedure: The Committee on Conferences will perform the first round of review immediately after receiving proposals on 14 September 2018. Within two weeks, they will select two or three finalist proposals, and will ask for further information from those applicants. Such information may include: (C) Relationship of live performance events (or similar) to the conference planning and theme; (D) Specific interest in or ideas for the already-selected location for the conference; (E) Responses to suggestions and/or questions from the Committee on Conferences.

The Committee on Conferences will select one proposal to present to the EC at or before the annual fall meeting. The timeline for selection will be:

14 September

Initial applications accepted by the Vice President for Conferences.

15 September – 30 September

Applications reviewed and ranked by the Committee on Conferences. If there are multiple proposals, the Committee selects 2-3 applications for final selection process.

2 October

Finalist applicants are notified and asked to submit supplementary information. Applicants will be given information (including any concerns/questions raised) from the Committee on Conferences’ initial deliberations to which they may respond.

15 October

Deadline for finalists to submit supplementary information.

16 October – 31 October

Applicants reviewed and ranked by the Committee on Conferences.

1 November

Committee on Conferences makes final recommendation to Executive Committee, for voting at or before the EC meeting held before the annual conference in November.

14 September
Initial applications accepted by the Vice President for Conferences.

15 September – 30 September
Applications reviewed and ranked by the Committee on Conferences. If there are multiple proposals, the Committee selects 2-3 applications for final selection process.

2 October
Finalist applicants are notified and asked to submit supplementary information. Applicants will be given information (including any concerns/questions raised) from the Committee on Conferences’ initial deliberations to which they may respond.

15 October
Deadline for finalists to submit supplementary information.

16 October – 31 October
Applicants reviewed and ranked by the Committee on Conferences.

1 November
Committee on Conferences makes final recommendation to Executive Committee, for voting at or before the EC meeting held before the annual conference in November.



4) Evaluation: The following questions will be used in evaluating proposals, and will be publicized within the calls for program chair applications:

A. Is the theme broad enough to be relevant to a diverse membership, but specific enough to have centripetal energy? Is the theme relevant and timely to current events and/or discussions and/or trends within our field(s)? Is there a clear sense of the theme’s importance?

B. Do the planners have relevant experience in conference planning (even if they have never planned a full conference)? Do they have enough experience with ASTR to understand our conference format and traditions? Do they demonstrate a strong “curatorial eye” in bringing together members from diverse disciplinary and methodological backgrounds?

The Committee on Conferences also encourages applicants to consider how their proposed theme and their approach to conference planning will further ASTR’s explicit charge to promote, support, and feature work by, about, and with under-represented groups, including communities of color, LGBTQ communities, Disability communities, and communities of scholars without regularized institutional support.

5) Selected program chairs will have conference registration fees paid by ASTR in (1) the year prior to their conference (with the expectation that they would hold meetings with their program committee) and (2) the year of their conference. Before applying, you are encouraged to review the sections of the ASTR Handbook that outline the timeline of responsibilities for Program Chairs; you can download a copy of the ASTR handbook here.

Download the application form

© 2018 American Society for Theatre Research (ASTR). All Rights Reserved.

Home | Member Login | Privacy Policy | Site Map | Contact Us
1000 Westgate Drive, Suite 252, St. Paul, MN 55114
Phone: 651-288-3429 | Fax: 651-290-2266 | Email: info@astr.org