As the result of discussions over the last several years, ASTR’s Executive Committee proposes revising the ASTR bylaws to improve the structures supporting the annual conference and to create better alignment between the bylaws and the Society’s nominations process and elections calendar. The Executive Committee unanimously approved the proposed amendments.
In accordance with Article XI of the ASTR Bylaws, the text of the proposed amendments is attached to this email for your review one month in advance of the annual meeting on November 10, 2019. The proposed bylaws shall be discussed and may be amended at the annual meeting. Shortly after the meeting, you will be asked to vote by electronic ballot on each proposal. Ratification requires approval by two-thirds of the individual membership in good standing.
A new article formally articulates ASTR’s commitment to diversity, equity, and inclusion in our organization and our field.
Revisions to Article VIII formalize the practices established for at least ten years: the Executive Committee approves the President’s appointments to the Nominating Committee and approves the election slate presented by that committee; the slate is presented to the membership in early April; and voting begins in early May.
A new article outlines the procedure for removing an officer, committee chair, or committee member.
This change repeals Article XIII, which defines the Committee on Conferences;
This change replaces the repealed Article XIII with a new one defining the Program Selection Committee; and
This change revises the language of Article XIV to reflect the new Article XIII.
These last three proposed changes (numbers 4-6) emerge from conversations and suggestions on how to better serve ASTR’s conference needs and are based on responses from three current and former Vice Presidents for Conferences: Patrick Anderson, Jill Stevenson, and Jimmy Noriega. The formation of a new committee—the Conference Program Selection Committee—allows the main work of the Committee on Conferences to continue, but in a more focused and effective way. Any other conference concerns that may have been passed to the Committee on Conferences in the past can be handled by the Executive Committee directly or delegated to the appropriate ad-hoc committee (which aligns with much of our current practice).
Thank you for giving these proposed bylaw amendments your full consideration.