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|2017 Conference Accessibility|
ASTR strives to create an inclusive and accessible conference environment for all attendees. The first step in generating this atmosphere is planning for access and communication. The Executive Committee (EC) and Committee on Conferences (CoC) therefore encourages all conference attendees to communicate requests for accommodation through their conference registration form. You are also welcome to email these requests directly to the Vice President for Conferences firstname.lastname@example.org. Please try to communicate any requests by six weeks prior to the conference so that we can work to provide seamless access once you arrive.
In the interest of an inclusive conference environment, in 2016 the CoC established a Subcommittee for Conference Accessibility. This Subcommittee created the Best Practices Guide below that offers suggestions for organizing and creating conference presentations that are accessible and welcoming to all members. Please review these suggestions and incorporate them into your conference presentation and session planning.
Best Practices for Creating Accessible Conference Presentations
The Society for Disability Studies at the University of Buffalo offers two foundational guiding principles: “think access, model access” and “foster community, strive to connect.” ASTR’s Subcommittee for Conference Accessibility encourages all conference attendees to embrace both principles as we plan the 2017 conference in Atlanta. We hope this document supports you in that effort.
Room Set-Up: Meetings, Discussion, Presentation
Designing PowerPoint Presentations
Organizing Working Sessions and Leading Discussions
Many of the suggestions above were borrowed from the online resources provided by the DO-IT (Disabilities, Opportunities, Internetworking, and Technology) Program at the University of Washington. See especially the page devoted to Accommodations.
Planning Accessible Meetings and Events
Our membership, field, and conferences are rich with diversity. Therefore, like the Society for Disability Studies (SDS), ASTR’s Subcommittee on Conference Accessibility invites you to “think about issues of privilege and injustice and to reflect on the inclusions and exclusions” as you begin preparing presentations and organizing conference sessions.
ASTR’s leadership to choose conference venues, develop programming, and provide resources that will allow all members to access the conference completely. We welcome your suggestions as we continue those efforts.
 This guide was compiled by borrowing suggestions and language from the following resources: http://www.washington.edu/doit/lectures; http://www.disstudies.org/conferences/accessible-presentations; http://www.washington.edu/doit/group-workdiscussions; “Checklist for Planning Accessible Meetings and Events,” Disability Resource Center, Washington, DC, https://www.transportation.gov/citizens/disability/checklist-planning-accessible-meetings-and-events
 “Accessible Conference Presentations.” Society for Disability Studies. University of Buffalo. http://www.disstudies.org/conferences/accessible-presentations
 “Accessible presentations.” http://www.disstudies.org/conferences/accessible-presentations