Join | Contact Us | Print Page | Sign In
ASTR/TLA 2019 Annual Conference - Sponsor, Exhibitor, Advertiser
Register Tell a Friend About This EventTell a Friend
 

Scroll down to view our opportunities!

 Export to Your Calendar 11/7/2019 to 11/10/2019
When: November 7–10, 2019
Where: Renaissance Arlington Capital View Hotel
2800 S Potomac Avenue
Arlington, Virginia  22202
United States
Contact: 303-530-3490


Online registration is available until: 11/7/2019
« Go to Upcoming Event List  

ASTR/TLA 2019 Annual Conference - Theatre's Many Publics

Sponsorship | Exhibitor Booth | Advertisement | Prospectus & Reg Form (PDF) | Questions

Sponsorship

Video Services – Public-Facing Scholarship Sponsor ($4,000)

(1) Opportunity Available

  • (1) complimentary registration
  • Logo/acknowledgement in all recorded video segments produced
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Plenary Session Audio Visual Sponsor ($3,000)

(3) Opportunities Available

  • (1) complimentary registration
  • Logo displayed on event signage placed outside of the room
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Awards Luncheon Sponsor ($2,500)

(2) Opportunities Available

  • (1) complimentary registration
  • Logo displayed on table tents at luncheon
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Opening Reception Sponsor ($2,000)

(3) Opportunities Available

  • (1) complimentary registration
  • Verbal acknowledgement during the reception
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Name Badge Sponsor ($1,500)

(1) Opportunity Available

  • Logo on bottom of all conference name badges
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Career Session – Boxed Lunches Sponsor ($1,250)

(2) Opportunities Available

  • Logo displayed on table tents during pick-up
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Graduate Student Reception Sponsor ($1,000)

(3) Opportunities Available

  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Continental Breakfast Sponsor ($750)

(3) Opportunities Available

  • Logo displayed on continental breakfast tables
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Coffee/Beverage Break Sponsor ($750)

(3) Opportunities Available

  • Logo displayed on coffee/beverage tables
  • Sponsor listing and logo display in program booklet
  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website
Sponsor a Graduate Student to Attend ($500)

Please contact Sarah Ewald at SarahE@astr.org with the student(s) you wish to sponsor.

  • Logo displayed on event signage and sponsorship PPT before general sessions
  • Logo and sponsor listing on the event website


In-Kind Sponsorship Opportunities

  • Lanyards
  • Programs / Menus / Signage
  • Reception
  • Awards
  • VIP Giveaway / Raffle Items
  • Audio Visual / Projectors
  • Video Services / Recording & Editing

If you are interested in sponsoring our conference through one of the opportunities listed above or another service your company/institution can provide, please contact Nancy Erickson at Nancy.Erickson@astr.org.

The benefits listed are only when 100% in-kind sponsorship is provided. Should there be minimal or discounted cost to the ASTR, the benefits are calculated by the following formula: Retail Value – Actual Paid by ASTR = In-Kind Sponsorship %. Then take the In-Kind Sponsorship %

(Retail Value – Actual Paid by ASTR) = In-Kind Sponsorship Level.

Logo Submission Instructions
Please submit a copy of your institution's logo to astr.org/logo-submission-form by Monday, October 7, 2019 to be included in onsite print materials. To guarantee high print quality, we are asking for a vector logo in EPS format.

Sponsorship Cancellation/Refund Policy
Cancellation of sponsorship must be submitted online at astr.org/refund-request-form by Wednesday, August 7, 2019 to receive a 50% refund. No refunds will be given after this date.

Return to top


Exhibitor Booths

Booth Type

Early Bird Rate
Before/Until Aug 7

Standard Rate
After Aug 7 – Before/Until Oct 7

College/University Booth

$350

$450

Non-Profit Booth

$400

$500

For Profit Booth

$450

$550

Booths are limited to two booths per institution/company. All booths are on a first-come, first-served basis.

Standard Booth Arrangements
The contract price includes two booth representatives and the following:

  • (1) 6' table
  • (2) chairs
  • (1) wastebasket

Exhibit Location
The exhibit area will held at the Renaissance Arlington Capital View Hotel, 2800 S. Potomac Ave., Arlington, VA 22202.

Application for Space
Full payment is required at registration. Check payments must be postmarked by Monday, October 7, 2019 and mailed to: ASTR, P.O. Box 4369, Boulder, CO 80306-4379. Exhibitors will not be accepted after this date.

Additional Reps
ASTR will request your company exhibit representatives’ names in October. A form will be sent to your main exhibit contact to submit your representative names. Each booth includes exhibitor registration for two representatives. You may purchase up to two more registrations per booth. Any additional people who plan to be at your company's booth must be included in your representative limit. This includes photographers, caricature artists, etc. The cost for additional representatives is $175 USD prior to the conference. No refunds will be provided for additional representative registrations. Representative registrations cover the Thursday opening reception and breaks in the exhibit area. The representative registration does not include participation in the awards luncheon, breakout sessions, or any other conference activities.

Exhibitor Booth Cancellation/Refund Policy
Cancellation of space, including space reduction, must be submitted online at astr.org/refund-request-form by Wednesday, August 7, 2019 to receive a 50% refund. No refunds will be given after this date.

Assignment of Space
ASTR will make assignment of booth space considering level of conference sponsorship and date registration was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, first-served basis.

ASTR Bingo Card Drawing
Attendees will receive a bingo card with a listing of all exhibitors and must obtain at least 90% of the exhibit booth signatures to be qualified for the drawing. Drawings will take place at the Award Luncheon Saturday, November 9, 2019. If you wish to contribute an item for the bingo card drawing, you must be present to give away the prize on Saturday afternoon. Please indicate your participation on the application form. Prizes may not exceed $100 in value. The $100 prize limit will be strictly enforced onsite. Prizes will be reviewed by ASTR staff prior to the giveaway. One prize drawing per company. The bingo drawing will take place on Saturday at approximately 2:30 pm.

Exhibitor Door Prize Drawing
Exhibitors have the option to give away a door prize at their booth. Door prize drawing items will not be listed in onsite materials. There will be a board in the exhibit hall on Saturday for you to post your door prize winners' names. Exhibitors are responsible for contacting the winners directly. ASTR is not responsible for any prizes that are won and not collected.

Click here to view all exhibiting policies »

Return to top


Advertisements – Program Booklet

Conference attendees use the program booklet as their guide throughout the meetings of plenary sessions, curated panels, forums, and working sessions. Your best outreach to attendees is through this useful conference tool. Reserve a space to promote your company’s products and/or services to this broad audience of theatre scholars and educators in higher education.

Ad Type

Specs

Rate

Color

Quarter Page Ad

3.75" x 5"

$325

Black & White

Half Page Ad

7.5" x 5"

$500

Black & White

Full Page Ad

7.5" x 10"

$700

Black & White

Inside Front Cover Ad (1 available)

8.5" x 11"

$800

Full Color

Inside Back Cover Ad (1 available)

8.5" x 11"

$800

Full Color

Back Cover Ad (1 available)

8.5" x 11"

$1,000

Full Color

All ads are on a first-come, first-served basis.

Application of Advertisement
Full payment is required at registration. Check payments must be postmarked by Tuesday, September 3, 2019 and mailed to: ASTR, ASTR, P.O. Box 4369, Boulder, CO 80306-4379. . Ads will not be accepted after this date.

Submission Instructions
Please send ads to Shaun Franklin-Sewell at shaun@astr.org by Tuesday, September 3, 2019. To guarantee high print quality, files must be 300 dpi or greater and in PDF format without bleeds.

Ad Cancellation/Refund Policy
Cancellation of advertisement must be submitted in online at astr.org/refund-request-form by Wednesday, August 7, 2019 to receive a 50% refund. No refunds will be given after this date.

Return to top


Questions?

Sponsorship & Exhibitor Opportunities
Nancy Erickson, Nancy.Erickson@astr.org

Advertisements & Logos
Shaun Franklin-Sewell, shaun@astr.org

Return to top

© 2019  American Society for Theatre Research (ASTR). All Rights Reserved.

Home | Member Login | Privacy Policy | Site Map | Contact Us
P.O. Box 4369 | Boulder, CO 80306-4369 
Phone: +1 303-530-3490 | Fax: +1 855-494-6777 | Email: info@astr.org

This website uses cookies to store information on your computer. Some of these cookies are used for visitor analysis, others are essential to making our site function properly and improve the user experience. By using this site, you consent to the placement of these cookies. Click Accept to consent and dismiss this message or Deny to leave this website. Read our Privacy Statement for more.