ASTR’s Graduate Student Caucus (GSC), the body representing current and recent graduate students within ASTR, is looking for graduate students interested in getting involved with the GSC and working with colleagues at other institutions by volunteering for the 2014 ASTR Conference Assistance Committee. The conference assistance committee is in charge of putting together a comprehensive information packet to help both graduate students and conference attendees in general navigate the conference and the host city - this year Baltimore!
We seek volunteers to form four subcommittees that will each be tasked with independently gathering and organizing useful information to be compiled into an informational packet in advance of the conference. These are:
Arts & Entertainment: Provide a guide to performances, music, museums, nightlife, sightseeing, and other cultural activities, as well as general information about walkable neighborhoods accessible to the conference hotel. May need to coordinate with the Food & Drink and Transportation subcommittees.
Food & Drink: Provide a guide to a variety of options for food, coffee, & drinking both convenient to the hotel and worthwhile destinations for those who wish to travel farther afield. May need to coordinate with Arts & Entertainment and Transportation subcommittees, especially to identify dining options near performance venues and other cultural attractions.
Transportation: Guide to transportation in Baltimore, including driving directions, information on getting to the conference hotel from transportation hubs by taxi, public transit, etc., and information about getting around Baltimore by public transit, on foot, and by alternative methods (bike sharing, etc.) May need to coordinate with the Arts & Entertainment and Food & Drink subcommittees.
Conference Navigation: A guide to conference basics, including introducing the different types of sessions at ASTR and how to participate, and highlighting some events and aspects of the conference that may be of particular interest, especially to those newer to ASTR. May need to coordinate with the GSC representatives to the ASTR Executive Committee and a representative from the GSC Web Committee, which has already published some of this information on the GSC blog. It would be useful to have the voice of someone in this group who has attended ASTR before.
Each of these groups will work independently, in consultation with one another and the committee co-chairs, to research and compile a useful set of information for the guide. Some will require more research, writing, and coordination, others are more straightforward. So long as subcommittees work together no individual should have to do an overwhelming amount of work. Once formed, the subcommittees will have 4-5 months to prepare their material before final submission to the committee co-chairs, so there should be plenty of time.
Volunteering for the Conference Assistance Committee is a great way to get involved with the GSC and meet other graduate students in the field. It is also a good professional service credit to add to your CV. You do not have to have attended an ASTR conference before to volunteer, though those who have done so are encouraged to contribute the wisdom of experience, it is nice to have a mix of newer and more experienced perspectives. If you are familiar with Baltimore at all, that is also a plus, though not at all a requirement.
If you are interested in volunteering, please send your contact information and your first and second choices of subcommittees you would like to work on, to committee co-chair Ira S. Murfin at Ira-Murfin@u.northwestern.edu by February 10th. We will respond with assignments and further instructions soon thereafter.
Areum Jeong & Ira S. Murfin
Conference Assistance Committee Co-Chairs