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November 3 - 6, 2016
Registering Your Company Representatives ASTR will request your company exhibit/sponsor representatives’ names in October. A form will be sent to your main exhibit contact to submit your representative names. Each booth includes exhibitor registration for one representative. You may purchase up to two more registrations per booth. The cost for additional representatives is $150 USD through October 15. After October 15, the price will increase to $200 USD. The cost to register additional representatives onsite will be $225 USD. No refunds will be provided for representative registrations. Representative registrations cover; the Thursday opening reception, breaks in the exhibit area. The representative registration does not include participation in the awards luncheon or ASTR educational sessions.
ASTR Enforced Exhibiting Policies
Please review in detail the exhibiting policies. All policies will be firmly enforced. Exhibitors must agree to adhere to all ASTR guidelines, policies, and procedures when submitting an application to exhibit.
An exhibitor service kit will be emailed to your designated company contact in advance of the meeting. Exhibit fee includes the following:
Attendee Registrants receive conference materials, admission to Thursday, Friday and Saturday sessions, the Thursday opening reception, Saturday Awards Luncheon and breaks. Allotted attendee registrations are included with different exhibit/sponsor packages.
Exhibit Representatives receive admission to the Thursday opening reception, lunches and breaks in the exhibit area. Exhibit space does not include participation in the ASTR Awards Luncheon or any other special events.
Early Departure Penalty: $250 USD
To enhance the experience of attendees in the exhibit hall, ASTR requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, ASTR has instituted an early departure fee of $250 USD that will be assessed to any company that begins to dismantle its booth or leaves its booth unattended before the official tear down time denoted in the exhibitor prospectus. Payment of this fee will be required before the company is allowed to register for booth space at the following annual conference and the company will be placed at the bottom of the list for booth assignments at the next annual conference. ASTR is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter.
**Due to PCI Compliance, please do NOT provide any credit card information via email. Call or fax it in only**
Prepayment is required.
PLEASE NOTE: This is an application to exhibit. All exhibitor applications are subject to review and approval by ASTR. Moreover, we reserve the right to deny exhibitor privileges to any applicant.
Contributions or gifts to ASTR are not tax deductible as charitable contributions. They may, however, be tax deductible as ordinary and necessary business expenses or under other provisions of the Internal Revenue Code. Consult your tax advisor.
Written cancellation notice must be received via fax, mail, or email by October 1, 2016, to receive a 50% refund. No refunds will be given after this date. If ASTR cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impracticable to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/exhibitors. ASTR is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference.
As part of the ASTR Annual Conference, you may be photographed or recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to ASTR. Your attendance at this event implies your consent to be photographed or recorded.
Exhibit Materials and Activity
ASTR reserves the right to prevent any Exhibitor from displaying beyond the bounds of the Exhibitor's rented exhibit space: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an Exhibitor's booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space.
Conference Program Chairs
Jennifer Parker-Starbuck, University of Roehampton
Joshua Abrams, University of Roehampton
Conference Program Committee
Jill Stevenson, Marymount Manhattan College, ex officio
Joshua Bastian Cole, Cornell University
Anita Gonzalez, University of Michigan
Sharon Mazer, Auckland University of Technology
Sean Metzger, University of California, Los Angeles
Ariel Osterweis, Skidmore College
Sonali Pahwa, University of Minnesota
Yumi Pak, California State University San Bernardino
Yassi Jahanmir, University of California, Santa Barbara (GSC rep)
Beth Kattleman, Ohio State University (TLA rep)
Lisa Jackson-Schebetta, University of Pittsburgh (Committee on Conferences Rep)
Bess Rowen, The Graduate Center-CUNY (Committee on Conferences Rep)
Board of Directors
Daphne Lei, President, 2015 - 2018
Jill Stevenson, Vice President for Conferences, 2015 - 2018
Catherine Cole, Vice President for Publications, 2013-2016
Brandi Wilkins Catanese, Vice President for Awards, 2014 - 2017
Amy Cook, Secretary, 2014 - 2017
Cindy Bates, Treasurer, 2014 - 2017